Get a head start with prioritizing options and make the most efficient use of your time with this ready to use Action Priority Matrix template.Stephen Covey’s Time Management Matrix is simply a grid that classifies your tasks into 4 categories: This approach can help individuals and teams avoid burnout and ensure that they are using their time and resources effectively. By using this framework, individuals and teams can focus on quick wins and major projects, which have the potential to yield significant results, while minimizing the amount of effort spent on tasks with low impact. This matrix is used to categorize tasks into four quadrants: quick wins (low effort, high impact), major projects (high effort, high impact), fill-ins (low effort, low impact), and thankless tasks (high effort, low impact). The Action Priority Matrix is a popular tool used to prioritize tasks based on their level of impact and effort required. This is why APM is an effective management tool: it improves the decision-making process and it minimizes stress. This will have a positive effect in the long term.Įmployees will therefore become more and more aware of time-consuming projects and will have a better understanding of activities that give good returns. Effect Long term of using the Action Priority Matrixīy using an APM, activities are sequenced in the right order based on priority and therefore time will be used more efficiently. Using this score, the activities of the Matrix can be plotted more carefully resulting in an easier selection with respect to priority. It is possible of course to use another scale. In order to use an APM efficiently, it is recommended to use scores for impact from 0 to 10 in which ‘0’ represents no Impact and no Effort and ‘10’ represents maximum Impact and Maximum Effort. If you do not do this, thankless and energy consuming tasks will yield low returns and there will be too little time for more important business. It is therefore advisable to avoid Hard Slogs and outsource them to experts. When a computer programme is not functioning properly and an employee spends all day trying to make this work, this must be seen as a waste of time and energy. The Hard Slogs or “thankless tasks” have a low Impact but require a high Effort. It is therefore advisable to make a list with ‘fill ins’ and you should only perform these tasks when you have got the time to do so. Eventually, these will have to be carried out. Often ‘fill ins’ stagnate activities with a higher priority. These are low-priority activities that can be dealt with at a later time. The so-called ‘fill ins’ have a low Impact and a low Effort. Working quickly and efficiently can be helpful in this. It is important to pay much attention to these Major Projects, so that the execution of the activities can be mastered well. Make sure that major projects do not crowd out the Quick Wins. They give good returns for a company but they take a long time to complete. These activities have both a high Impact and a High Effort. Major projects in the Action Priority Matrix It is advisable to focus on these quick wins as much as you can. These activities can be completed routinely without affecting quality and they support the business continuity process. They are the most attractive activities / projects that give good returns for relatively little effort. These activities are characterized by a high Impact in combination with a low Effort.
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